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Producing a data management plan – requirements, templates & support

A data management plan (DMP) is a document which defines how data handled throughout the lifecycle of a project – that is, from its acquisition to archival. A data management plan helps you comply with funding mandates, meet ethical and other legal compliance requirements, and document and provide evidence for your research in conjunction with published results.

Create your DMP by using DMP Roadmap

DMP Roadmap is Lund University’s system for creating and updating data management plans. The tool provides a structure and support your working process: you can easily organise data, material, and documents. All data management plans are safely stored on a server at Lund University.

Useful templates in DMP Roadmap

DMP Roadmap provides two useful templates: a template for project with funding from Swedish Research Council (VR) and a general LU template. If the funder does not set specific requirements for templates, you can use Lund University’s general template for your data management plan. At this point, there are no specific templates for other funders than VR.

Start working in DMP Roadmap

  1. Login with your Lucat ID at DMP Roadmap
  2. Choose Create plans
  3. Under Primary funding organization, choose relevant template: The Swedish Research Council (VR) template or the general template for Lund University, No funder/My funder is not listed (LU)

Service and support for researchers

Book an appointment to discuss your DMP or to get help getting started with DMP Roadmap. Library & ICT research support team provides guidance and assistance free of charge to research groups affiliated with the Faculty of Medicine.
Welcome to contact us for advice or help conducting a data management plan at Library & ICT Research Support (web form).

Why Data Management Plans (DMPs)?

Funding bodies increasingly require grant-holders to develop and implement Data Management Plans (DMPs). To promote open access to research data, many funding bodies require research data produced as part of a funded project to be made publicly available. You are responsible for handling information and data in a secure manner and in accordance with laws and regulations. Systematic and risk-based information security efforts are therefore needed, both at data management level and as a natural part of research teams daily routines.

A DMP should address the following:

  • Data collection
  • Selection and preservation
  • Responsibilities and administrative data
  • Ethics and legal compliance
  • Storage and backup
  • Data sharing
  • Documentation and metadata

You need to check that you

  • comply with all the fundamental principles of the General Data Protection Regulation
  • have appropriate lawful grounds for your personal data processing
  • document your reasoning and your methods.

Funder requirements

Funding bodies increasingly require grant holders to create and implement data management plans (DMPs), for example EU. The Swedish funding bodies, Swedish Research Council (VR) and Formas demand that projects awarded grants as of 2019, have a DMP in place already at the start of the project. The plan must meet the requirements from Science Europé, and all data and meta data produced as part of a funded project must be made publicly available providing this complies with the Personal Data Act. Riksbankens Jubileumsfond has recommendations for both DMP and access to research data. For Horizon 2020, there are requirements for DMP and requirements for making research data available.

Questions regarding requirements from funders

Contact us if you have questions about requirements from funders.