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Individual study plans

Creating an individual study plan

The Higher Education Ordinance states that an individual study plan must be drawn up for each doctoral student. The individual study plan must:

  • define the content and implementation of the programme in terms of the scientific project, courses and seminars, etc.
  • include a timetable for the student's doctoral education and specify how the student's supervision is organised,
  • describe the PhD student’s and the Research Studies Board´s respective commitments during the programme period,
  • describe any other activities necessary to ensure effective PhD studies throughout the programme period.

In order for the individual study plan to be a useful and effective tool in the doctoral programme, it needs to clearly describe how the PhD student will achieve the programme’s objectives.
The individual study plan is drawn up after the doctoral student has been admitted to the programme, and no later than 3 months after admission date, in order for the supervisor to receive full faculty funding. More information on financing can be found here:

Faculty funding after half-time review

The Research Studies Board at the Faculty of Medicine makes the official decision on the final individual study plan, after consulting with the PhD student and the principal supervisor, and after approval by the deputy head of department responsible for doctoral education at the relevant department.

Regular follow-up of the individual study plan as the programme progresses is essential to the work of both the PhD student and the supervisor. Many of the challenges that often arise during the programme are alleviated or avoided when there is a functioning process around the individual study plan. For example, the plan needs to be followed up after the feedback received at the halfway review. This must be done within three months of the halfway review in order for the supervisor to receive full faculty funding. More inf

Faculty funding of the doctoral programme after completion of the halfway review

In addition to after the halfway review, the individual study plan must be followed up and updated when necessary, at least once a year, according to Lund University's regulations for third-cycle education.
During each follow-up, the PhD student and supervisor discuss the progress of the programme. In cases where the supervisor and the PhD student do not agree on the revisions to an individual study plan, the Research Studies Board may decide on the changes that need to be made. The PhD student and supervisor are always given opportunity to comment before any such changes are made.

For those admitted after 1 July 2020

The process begins with the supervisor logging in to the system and creating an individual study plan. The plan is then approved by the PhD student, the deputy head of department responsible for doctoral education at the relevant department. It is then officially established in the system by the chairperson of the Research Studies Board at the Faculty of Medicine.

Logging in

All web browsers except Safari and Microsoft Explorer can be used to access the system.
Log in at the following site:


For supervisors:

For PhD students: 

For those admitted before 1 July 2020
Logging in

The PhD student logs in to the individual study plan here:
The supervisor logs in to the individual study plan here:


Manual individual study plan (pdf 598 kB, new tab)


For technical questions regarding the individual study plan, please contact anette [dot] saltin [at] med [dot] lu [dot] se

For questions regarding the content of the individual study plan, contact the deputy head of doctoral studies at your department.

If you have problems logging in with your Lucat ID, contact the Lucat manager at your department.

Digital systems for individual study plans