Hosting researchers, teachers, PhD students and students
International researchers
When a department plans to host a guest researcher, many questions crop up. Where is the guest going to live? What is the position about visas? Schools for children, language training and employment questions are other examples.
Below you will find useful tips and checklists that simplify matters for both the department and the person concerned.
- Points to bear in mind, information in English, registering and insuring guests:
Before Arrival - International Academic Staff Support
- Central Administration – support for foreign guests:
International Researchers and Scholars Office (Lund University’s central website)
- Guest researcher accommodation (website LU Accommodation)
- Learning Swedish and living in Sweden
International PhD students
- Follow the same rules and guidelines as other doctoral students, but may need more support in contacts with public authorities and in getting to know Lund University and the Faculty of Medicine.
- Please spread:
Practical information for new PhD students
- The PhD student is in a joint programme that is being arranged and delivered by two or more universities. The programme results in a joint or double degree of the same kind as the universities otherwise have the right to award separately.
- The framework for collaboration between the universities is formalised in an agreement. A separate agreement is made for each PhD student participating, which clearly states the supervisors (one main supervisor at each university), timetable, funding and programme-specific requirements concerning course content.
- The PhD student is admitted to all the universities participating and takes part of their doctoral course at another university, generally one year at Lund University or at the partner university.
- Checklists, execution processes and definitions of joint and double degrees
- The PhD student has not been admitted to Lund University and is registered as a doctoral student at a foreign university.
- The incoming student has to arrange their own accommodation.
- If a visa is required, the incoming student should apply to the Swedish Migration Agency as a Doctoral Exchange Student
Application for residence permit (Swedish Migration Agency) - If there are questions concerning a letter of invitation from Lund University that may be required in conjunction with the incoming student’s application to the Swedish Migration Agency, contact the International Office at the Faculty of Medicine.
International Office (Faculty of Medicine’s external website) - Visitors to Lund University are automatically insured by Kammarkollegiet [the Swedish Legal, Financial and Administrative Services Agency]. For further information about terms and conditions and how the guest can report a claim (and links to information in English), see Kammarkollegiet’s insurance for foreign visitors.
Insurance for foreign visitors (Kammarkollegiet’s website)
International students
Students who come from another university to write a degree essay or thesis (collect data) at the Faculty of Medicine are handled as follows:
An exchange agreement is an agreement drawn up between two universities and/or programmes. Within this agreement students from each programme are able to study for one or two terms as exchange students. Students in this group of are nominated for a place via their home university.
The Students:
- Are registered in the Ladok student registry by the International Office
- Get help from the International Office to look for accommodation
- Are offered Swedish language tuition
- Are covered by Kammarkollegiet’s Student-IN-insurance
- Get access to the Faculty’s international mentor group (the Buddy Group)
International Buddy Group (Faculty of Medicine’s external website)
All enquiries in this category are handled by the International Office.
- The research group fills in the following form in Swedish or English to ensure registration and insurance cover. The form is then passed on to the human resources officer at the department.
Hosting a Guest at a Research Group (Word 105 kB)
Information om gäst i forskargrupp (Word 109 kB) - Are not registered in the Ladok student registry.
- Are covered by Kammarkollegiet’s insurance for foreign visitors.
Insurance for foreign visitors (Kammarkollegiet’s website) - Are looked after by the research group and department.
Have access to the Faculty’s international mentor group (the Buddy Group).
International Buddy Group (Faculty of Medicine’s external website) - Please give the following Intern Guide to your intern/guest. It has answers to the most common practical questions.
Information to interns/guests (pdf 143 kB, new tab)
- Apply to courses on universityadmissions.se or antagning.se
- Have access to the Faculty’s international mentor group. The student contacts the International Office.
International Office (Faculty of Medicine’s external website)
Foreign medical students
Clinical practice for international medical students (in Swedish)
International teachers
- If the teacher will be in a clinical environment, they ought to fill in a health declaration:
Health declaration visiting clinical teaching staff (pdf 467 kB, new tab) - The incoming student/teacher has to arrange their own accommodation in most cases. If they are travelling in a collaboration programme, e.g. Linnaeus-Palme, they may be able to contact LU Accommodation Guest Researcher Accommodation.
- Visitors to Lund University are automatically insured by Kammarkollegiet [the Swedish Legal, Financial and Administrative Services Agency]. For further information about terms and conditions and how the guest can report a claim (and links to information in English), see Kammarkollegiet’s insurance for foreign visitors.
Insurance for foreign visitors (Kammarkollegiet’s website)
International TA staff
Just as LU employees can initiate a staff exchange, employees at a university abroad (primarily in the EU/EEA) can contact someone Lund University in the same matter.
- This contact need not come from an employee at a university with which Lund University has an agreement; in the case of staff exchanges (not teacher exchanges) a bilateral agreement is not required.
- It is up to the division and the individual staff member to decide whether they want to host the exchange. These exchanges are not coordinated at central administrative level.
- In the case of exchanges within the EU/EEA, the receiving division and staff member approve the incoming colleague’s ”Staff mobility for training” agreement, and sign the ”Certificate of Attendance” showing that the exchange has taken place. The incoming colleague brings these documents.
- The incoming colleague has to arrange their own accommodation.
- There is no financial compensation to the receiving division or the incoming colleague. The incoming colleague may receive a travel grant from the Erasmus Programme via their home university.
Contact
Teresa Svarvell
Head of the International Office
+46 46 222 73 61
teresa [dot] svarvell [at] med [dot] lu [dot] se